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Improve Security Levels for Your Home Business: You’ll Be Glad You Did

If you own a home business, you may have overlooked the need for information security practices. This is not uncommon as it turns out, but what you may not be familiar with are the risks that come with failing to implement these measures. Did you know that as a self-employed entrepreneur, you essentially have the same legal obligations in regards to document security as other companies?

Hackers will take a liking to small businesses because they know that security isn’t a top priority and often neglected, which of course makes them an easy target.  The 2016 State of SMB Cybersecurity by Ponemo, discovered in a 2016 report that half of small to medium-sized companies were affected by data breach in the preceding year. The most significant attacks were those that occurred on the web and those phishing/social engineering attacks.

Even while these statistics are quite alarming figures, almost 40% of small business owners are still failing to follow the proper procedures needed to maintain information privacy, including secure disposal of sensitive documents.

Let’s take a look at what you can do to enhance security measures for your home business:

Review and Assess Possible Threats

  • Carefully look over what sensitive information you handle on a regular basis. Consider what your legal obligations are to protect that information and what the potential security risks could entail.
  • Don’t be afraid of researching or confirming security processes of those companies you are partnered with. This may or may not include suppliers and vendors. You need to look out for your business at the end of the day
  • Familiarize yourself on cyber trends and what threats are possible. Stay up-to-date on how to remain secure, including tips you can implement to keep hackers away.

Turn to Secure Document Storage

  • You should have a document management process employed that includes retention periods and secure retrieval
  • Whenever possible, try to convert paper records into electronic copies through the assistance of professional scanning. Save information to the cloud or an external hard drive
  • You should make it a habit to backup any and all electronic records and store them in an off-site records facility
  • Keep confidential documents in a locked filing cabinet or bin to ensure total security.

Purge Sensitive Documents

  • Make it a priority to check that all business information is managed in relation to compliance requirements
  • Stop assuming that you need to “Save” all of your old files; educate yourself on those files that require secure storage such as contracts, invoices, accounting and tax papers, receipts, billing, expense forms, and client information, and have the rest destroyed by a professional company
  • Request a one-time purge service for those old documents that need professional shredding. Realistically this should be done on a monthly routine to limit the amount of documents sitting around in your home office.

Look After Your Sensitive Documents Properly

  • Securely shred all documents that you don’t have a purpose for; this needs to be done prior to recycling them for your safety. Outsource secure shredding to a qualified and trusted document shredding provider who will guarantee the security of your documents through industry best practices.
  • A shred-all policy may be a smart process to think about as well because it dramatically reduces the chance of human error or poor judgement in relation to what files should be professional destroyed.

Use Professional Document Shredding

Find out how our document storage and destruction specialists can protect your home-based business this year. Get in touch with us for a free quote or to learn more about records management services.

Call us today at 561-832-6156

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U & Me Records Management

2626 Electronics Way West Palm Beach, FL 33407 Phone: (561) 832-6156 (ext.3) Fax: (561) 655-6985 Email: Staff@uandmerecords.com

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